ARTICLE V PMI COASTAL BEND CHAPTER, INC BOARD OF DIRECTORS

Section 1      The PMI Coastal Bend Chapter, Inc shall be governed by a Board of Directors (Board).  The Board shall be responsible for carrying out the purposes and objectives of the non-profit corporation (or equivalent).

 

Section 2      The Board shall consist of the officers of the PMI Coastal Bend Chapter, Inc elected by the membership and shall be members in good standing of PMI and of the PMI Coastal Bend Chapter, Inc.  Terms of office for the Officers shall be limited to two (2) consecutive terms in the same position, and no more than four (4) consecutive terms on the Board in general.  

Every year, the President takes on the Past-President role for a year and the First Vice-President takes over the President role.

Position Term Length Term Begins
President 1 year January 1 – EVERY year

 

In even years, the following 4 positions are elected:

Position

Term Length

Term Begins

First Vice-President

1 year

January 1 – EVERY year

Vice-President Membership

2 years

January 1 – even years

Vice-President Professional Development

2 years

January 1 – even years

Vice-President Communications

2 years

January 1 – even years

 

In odd years, the following 3 positions are elected:

Position

Term Length

Term Begins

First Vice-President

1 year

January 1 – EVERY year

Vice-President Programs

2 years

January 1 – odd years

Vice-President Financial Affairs

2 years

January 1 – odd years

 

Section 3      The Chapter President shall be the chief executive officer for the PMI Coastal Bend Chapter, Inc and of the Board, and shall perform such duties as are customary for presiding officers, including making all required appointments with the approval of the Board.  The Chapter President shall also: 

  •          Serve as a member ex-officio with the right to participate and vote on all committees except the Nominating Committee
  •          Direct the Chapter’s strategic goals
  •          Ensure that all Chapter documentation is current and accurate
  •          Ensure that all Chapter business is being performed legally and ethically
  •          Direct board activities in line with the Chapter’s vision, mission and objectives 

 

Section 4       The First Vice-President shall perform the duties of the President in the absence of the President or in the event of his or her inability to perform the President’s duties. When so acting, the First Vice-President shall have all the powers of and be subject to all the restrictions upon the President. The First Vice President shall perform such other duties as from time to time are assigned by the President or by the Board. The First Vice President shall succeed to the office of President should that office become vacant or upon expiration of the term of the incumbent President. The First Vice President shall:

  •          Chair the Long Range Planning Committee and the Nominating Committee if the position of Past President is vacant
  •          Maintain custody of the approved Chapter documentation
  •          Maintain the records of all business meetings and Board meetings of the PMI Coastal Bend Chapter
  •          Provide records to members and outside organizations that request information
  •          Work with the President and Past President to ensure that all Chapter documentation is current and accurate
  •          Work with the Vice-President of Communications to ensure timely communication to the membership

 

Section 5        The Vice-President Membership shall direct membership development, business and industry coordination, and public relations. This includes:

  •          Develop recruiting materials that include information about Chapter and Institute goals and objectives, programs and activities
  •          Maintain a current list of Institute members in the Texas Coastal Bend Area and solicit their affiliation with the Chapter
  •          Maintain an up-to-date record of current Chapter members
  •          Coordinate a membership drive, provide potential members with information about PMI and PMI Chapter Membership
  •          Establish a program to follow up with members who have failed to renew membership for the current year
  •          Chair the Membership Committee and select its members
  •          Report on membership status at Board meetings
  •          Perform other duties as may from time to time be assigned by the President or Board

 

Section 6      The Vice-President Professional Development will carry out the Chapter’s professional development programs, including PMI certifications. This includes:

  •          Develop strategies for improvement in professional development/training programs and inform membership of training opportunities
  •          Manage Chapter-created credential examination review and other courses
  •          Serve as liaison with PMIEF and manage the annual scholarship process
  •          Promote the Project Management profession as a liaison between the Chapter and local businesses and municipal entities especially through special events

 

Section 7      The Vice-President of Communications shall manage the website to ensure timely communication to the membership.  This includes:

  •          Preserve Chapter records and submit any reports, all as required by law or the policies or procedures of the Chapter,
  •          Ensure that Chapter membership is notified of Chapter meetings before each meeting
  •          Manage the Chapter email account and general chapter correspondence
  •          Establish standards for Chapter communication
  •          Serve as the liaison with the Chapter’s website Vendor
  •          Maintain the contact list for other professional societies and organizations

 

Section 8        The Vice-President Programs will plan, schedule, arrange, send notices, and supervise performance of Chapter meeting programs. This includes:

  •          Determine facility requirements and make necessary arrangements
  •          Recommend annual calendar of events for Chapter meetings to the Board
  •          Solicit and incorporate feedback to enhance the effectiveness  and value delivered to the chapter through programs delivered
  •          Promote the Project Management profession as a liaison between the Chapter and local institutions of higher learning

 

Section 9        The Vice-President of Financial Affairs shall oversee the management of funds for duly authorized purposes of the PMI Coastal Bend Chapter, Inc.  The Vice-President Financial Affairs shall:

  •          Have or provide for the custody of the funds or other property of the Chapter
  •          Oversee the management of funds for duly authorized purposes of the PMI Coastal Bend Chapter
  •          Manage the bank account, collect and receive or provide for the collection and receipt of funds and deposit all funds in such banks or other places of deposit as the Board may from time to time designate
  •          Sign financial documents, deposits and withdrawals together with the President or other authorized officer/agent
  •          Manage and reconcile incoming funds
  •          Prepare the annual budget with input from Chapter Officers and present the proposed budget for Board review no later than October of each year
  •          Prepare financial status reports covering income and expenses as required by the President or Board or at least quarterly
  •          Prepare an annual financial report on financial activities of the Chapter and report to PMI Global Operations Center through the annual Charter Renewal.
  •          Ensure that the chapter has reviewed and reported required tax filings

 

Section 10     The Past President shall serve on the board as an advisor for the year following his or her term as President and carry forward the traditions of the Chapter and provide continuity to the Office of President. The Past President shall:

  •          Chair the Nominating Committee
  •          Work with the President and 1st Vice President to ensure that all Chapter documentation is current and accurate
  •          Lead and direct the election process
  •          Provide continuity, guidance and expertise for the board

 

Section 11    The Board shall exercise all powers of the PMI Coastal Bend Chapter, Inc, except as specifically prohibited by these bylaws, the PMI Bylaws and policies, its charter with PMI, and the laws of the jurisdiction in which the organization is incorporated/registered.  The Board shall be authorized to adopt and publish such policies, procedures and rules as may be necessary and consistent with these bylaws and PMI Bylaws and policies, and to exercise authority over all PMI Coastal Bend Chapter, Inc business and funds.

 

Section 12    The Board shall meet at the call of the President, or at the written request of three (3) members of the Board.  A quorum shall consist of no less than one-half of the membership of the Board at any given time.  Each member shall be entitled to one (1) vote and may take part and vote in person only.  At its discretion, the Board may conduct its business by teleconference, facsimile or other legally acceptable means.  Meetings shall be conducted in accordance with parliamentary procedures determined by the Board.

 

Section 13    The Board of Directors may declare an officer or Director at Large position to be vacant where an officer or Director at Large ceases to be a member in good standing of PMI or of the PMI Coastal Bend Chapter, Inc by reason of non-payment of dues, or where the officer or Director at Large fails to attend two (2) consecutive Board meetings (unexcused absences). An officer or Director at Large may resign by submitting written notice to the President. Unless another time is specified in the notice or determined by the Board, the resignation shall be effective upon receipt by the Board of the written notice.

 

Section 14   An officer or Director at Large may be removed from office for just cause in connection with the affairs of the organization by a two-thirds (2/3) vote of the members present and in person at an official meeting of the membership, or by a two-thirds (2/3) vote of the Board.

 

Section 15    If any officer or Director at Large position becomes vacant, the Board may appoint a successor to fill the office for the unexpired portion of the term for the vacant position.  In the event the President is unable or unwilling to complete the current term of office, the First Vice-President shall assume the duties and office of the presiding officer for the remainder of the term. The Board may call for a special election by the chapter’s membership to fill the vacant position.